TNW In-Person Side Events – Terms and Conditions
The Next Web
Owned and operated by Cogneve, Inc.
Last updated: 2 May 2026
These Terms and Conditions govern partner participation in side events organized, hosted, co-hosted, or facilitated by Cogneve, Inc., a Delaware corporation, doing business as The Next Web (“TNW”, “we”, “us”, or “our”).
These Terms apply together with any signed term sheet, order form, insertion order, statement of work, or written agreement between TNW and the partner identified in that document (“Partner”). Together, these documents form the binding agreement between TNW and Partner.
1. Definitions and Interpretation
For the purposes of these Terms:
Agreement means these Terms together with the applicable term sheet, order form, insertion order, or other written agreement between TNW and Partner.
Event means the in-person side event, private event, partner event, dinner, reception, networking event, or other related event organized, hosted, co-hosted, promoted, or facilitated by TNW.
Event Materials means any materials relating to the Event, whether printed, digital, online, recorded, or otherwise, including event pages, websites, microsites, delegate lists, speaker lists, agenda materials, marketing materials, photographs, recordings, presentations, signage, and promotional content.
IPRs means all intellectual property rights, including copyrights, moral rights, database rights, trademarks, service marks, trade names, trade secrets, design rights, neighboring rights, domain names, goodwill, and all related rights anywhere in the world, whether registered or unregistered.
Marks means the TNW Marks or Partner Marks, as applicable.
Partner Benefits means the rights, placements, deliverables, branding, access, or other benefits granted to Partner as expressly stated in the applicable term sheet or written agreement.
Partner Marks means Partner’s trademarks, logos, trade names, brands, and other identifiers provided to TNW.
Recordings means any audio, visual, audio-visual, photographic, electronic, or other recordings of the Event or relating to the Event, whether made by TNW, Partner, attendees, venues, suppliers, or third parties acting on behalf of TNW.
Term means the period beginning on the date the Agreement is accepted or signed and ending after completion of the Event and all post-event administration, unless terminated earlier.
TNW Marks means trademarks, logos, brands, trade names, event names, event branding, and other identifiers owned or controlled by TNW, including “TNW” and “The Next Web”.
References to “including” mean “including without limitation”. References to applicable law include any amendment, replacement, or re-enactment of that law.
2. Appointment and Scope
TNW shall provide the Partner Benefits expressly set out in the applicable term sheet or written agreement. Partner acknowledges that only benefits expressly agreed in writing are included.
Unless expressly stated otherwise in writing, all Partner Benefits are non-exclusive. TNW may work with, accept sponsorship from, or grant rights to other partners, sponsors, speakers, venues, or commercial participants in connection with the Event.
TNW may make reasonable changes to the Event, Event format, Event schedule, venue, speakers, agenda, suppliers, or operational arrangements where necessary or appropriate. If TNW is unable to deliver a specific Partner Benefit exactly as described, TNW may provide a substantially similar alternative of comparable value, acting reasonably.
Where Event details remain to be confirmed after execution of the Agreement, TNW shall determine such details in its reasonable professional discretion.
3. Partner Obligations
Partner shall comply with all obligations stated in the Agreement and shall cooperate promptly with TNW in relation to Event planning, approvals, materials, deadlines, attendee communications, and operational requirements.
Partner shall not use TNW Marks, Event branding, Event Materials, attendee information, press materials, speaker names, or any TNW-owned assets without TNW’s prior written approval.
Partner shall not issue press releases, public announcements, promotional materials, paid advertisements, social media campaigns, or other external communications relating to the Event without TNW’s prior written approval.
Partner shall not represent that TNW endorses Partner, Partner’s products, Partner’s services, or Partner’s views, unless expressly approved by TNW in writing.
Partner shall not sell, resell, assign, sublicense, transfer, or attempt to monetize any branding rights, attendee places, speaking opportunities, access rights, or Partner Benefits unless expressly authorized by TNW in writing.
Partner shall not do anything that, in TNW’s reasonable opinion, may harm, disparage, dilute, or negatively affect TNW, the Event, TNW’s reputation, the venue, attendees, speakers, sponsors, or other partners.
Partner shall ensure that its employees, contractors, guests, invitees, speakers, representatives, and agents comply with these Terms, the TNW Event Code of Conduct, venue rules, and all applicable laws.
4. Brand Changes and Approval Rights
If Partner undergoes a change of name, brand, ownership, control, business focus, or public positioning before the Event, Partner shall notify TNW promptly.
TNW may, but is not required to, accommodate such change. Partner shall reimburse TNW for any reasonable costs incurred in implementing approved changes.
TNW may terminate the Agreement immediately if TNW reasonably determines that Partner’s changed name, brand, ownership, control, business focus, or public positioning may damage TNW’s reputation, confuse the market, infringe third-party rights, conflict with another partner, create legal or regulatory risk, or otherwise negatively affect the Event.
5. Intellectual Property
All IPRs in the Event, Event Materials, Event name, Event branding, agenda, concepts, recordings, photography, design, format, and materials created or commissioned by TNW shall remain owned by TNW or its licensors.
Partner assigns to TNW all rights, title, and interest in any IPRs that may arise in favor of Partner as a result of Partner’s participation in the Event, except for Partner Marks and Partner’s pre-existing materials.
Partner retains ownership of Partner Marks and pre-existing Partner materials. Partner grants TNW a worldwide, royalty-free, non-exclusive license during the Term to use Partner Marks and approved Partner materials for the purpose of promoting, producing, delivering, documenting, and reporting on the Event.
All goodwill arising from use of a party’s Marks shall accrue exclusively to the owner of those Marks. Neither party may register, challenge, misuse, sublicense, or authorize third-party use of the other party’s Marks without prior written consent.
6. Recordings, Photography, and Event Content
TNW may photograph, film, record, livestream, edit, publish, distribute, archive, and otherwise use Recordings and Event Materials in any media, worldwide, in perpetuity, for editorial, promotional, commercial, archival, and reporting purposes.
If TNW agrees to provide Partner with Recordings or other Event Materials, Partner may use them only for the purposes expressly approved by TNW in writing.
Partner shall not edit, alter, distort, misrepresent, commercialize, sell, sublicense, or otherwise exploit Recordings or Event Materials in a way that changes their meaning, damages TNW’s reputation, violates law, infringes rights, or misrepresents the Event.
Partner shall cease use of any Recordings, Event Materials, TNW Marks, or Event-related content within two (2) business days after TNW’s written request.
7. Fees, Payment, and Taxes
Partner shall pay all fees stated in the applicable term sheet, order form, insertion order, or written agreement.
Unless otherwise agreed in writing, all fees are non-refundable and payable according to the payment schedule set out in the Agreement. If no payment schedule is stated, fees are payable immediately upon invoice.
Partner shall be responsible for all applicable taxes, duties, levies, bank charges, transfer fees, and similar amounts, except taxes based on TNW’s net income.
TNW may suspend or withhold Partner Benefits, deny Event participation, remove branding, or terminate the Agreement if Partner fails to pay any amount when due.
Partner shall not withhold, offset, deduct, or delay payment because of any dispute, claim, or alleged non-performance, unless required by applicable law or agreed in writing by TNW.
8. Data Protection and Attendee Data
Each party shall comply with applicable data protection and privacy laws, including, where applicable, the GDPR, UK GDPR, U.S. state privacy laws, and laws relating to electronic communications and marketing.
Partner acknowledges that attendee data may only be collected, accessed, used, stored, or contacted where there is a lawful basis to do so.
Where attendee data is provided to Partner through badge scanning, lead retrieval, attendee opt-in, networking tools, registration flows, or other Event functionality, Partner acts as an independent data controller for its use of such data.
Partner shall not send marketing communications to attendees unless the attendee has provided valid consent or Partner otherwise has a lawful basis under applicable law.
Partner shall maintain appropriate technical and organizational safeguards to protect attendee data and shall not sell, share, disclose, or misuse attendee data.
Partner shall indemnify TNW against all claims, fines, losses, damages, costs, regulatory investigations, and expenses arising from Partner’s breach of data protection laws, misuse of attendee data, unlawful marketing, or failure to obtain required consent.
For TNW’s own processing of personal data, TNW’s Privacy Policy applies:
https://thenextweb.com/privacy-statement
9. Confidentiality
Each party shall keep confidential all non-public business, commercial, technical, financial, strategic, operational, legal, attendee, sponsor, pricing, and Event-related information received from the other party.
Confidential Information does not include information that is publicly available without breach, already lawfully known, independently developed, received from a third party without restriction, or required to be disclosed by law.
The receiving party shall use Confidential Information only for the purpose of performing the Agreement and shall restrict disclosure to employees, contractors, advisers, and representatives who need to know and are bound by confidentiality obligations.
This clause survives termination of the Agreement.
10. Partner Conduct, Compliance, and Sanctions
Partner shall comply with all applicable laws, including laws relating to anti-bribery, anti-corruption, sanctions, export controls, competition, advertising, privacy, consumer protection, and event safety.
Partner shall not offer, promise, authorize, request, accept, or provide any improper payment, gift, benefit, advantage, or inducement in connection with the Agreement.
Partner warrants that neither Partner nor its directors, officers, beneficial owners, or controlling persons are subject to sanctions imposed by the United States, United Kingdom, European Union, United Nations, or any other applicable authority.
TNW may terminate the Agreement immediately if Partner becomes subject to sanctions, if continuation of the Agreement would expose TNW to sanctions or legal risk, or if TNW reasonably determines that association with Partner may create reputational, legal, regulatory, or commercial harm.
11. Warranties
Each party warrants that it has authority to enter into and perform the Agreement.
Partner warrants that Partner Marks, Partner materials, Partner content, Partner representatives, and Partner activities shall not infringe third-party rights, violate law, mislead attendees, damage TNW’s reputation, or expose TNW to liability.
Except as expressly stated in the Agreement, TNW makes no warranty regarding attendance numbers, attendee seniority, attendee identity, speaker availability, lead volume, commercial outcome, return on investment, media impact, business results, or Event performance.
All services and Partner Benefits are provided on an “as is” and “as available” basis to the maximum extent permitted by law.
12. Indemnities
Partner shall indemnify, defend, and hold harmless TNW, its affiliates, directors, officers, employees, contractors, agents, and representatives from and against all claims, losses, liabilities, damages, costs, fines, penalties, settlements, and expenses arising out of or relating to:
Partner’s breach of the Agreement; Partner’s negligence, willful misconduct, fraud, or unlawful conduct; Partner’s misuse of attendee data; Partner’s marketing or communications; Partner’s products, services, claims, content, or materials; Partner’s infringement of third-party rights; Partner’s violation of applicable law; or acts or omissions of Partner’s employees, guests, contractors, speakers, representatives, or invitees.
TNW shall promptly notify Partner of any indemnified claim, provided that failure to notify shall not relieve Partner of its obligations except to the extent Partner is materially prejudiced.
13. Event Postponement, Changes, or Cancellation
TNW may postpone, reschedule, relocate, reformat, reduce, expand, or otherwise modify the Event where TNW reasonably determines that doing so is necessary or commercially appropriate.
If the Event is postponed or rescheduled, Partner’s rights and obligations shall roll over to the new date unless TNW agrees otherwise in writing.
If TNW cancels the Event, TNW may, at its discretion, offer Partner a credit toward future TNW media, event, sponsorship, or commercial services, or roll over the Partner Benefits to a future event.
Unless expressly agreed otherwise in writing, TNW shall not be liable for Partner’s travel, accommodation, production, staffing, marketing, opportunity costs, consequential losses, or other expenses arising from postponement, rescheduling, relocation, reformatting, or cancellation.
14. Force Majeure
Neither party shall be liable for delay or failure to perform obligations caused by circumstances beyond its reasonable control, including natural disasters, fire, flood, severe weather, epidemic, pandemic, public health emergency, government action, venue closure, strikes, labor disruption, war, terrorism, civil unrest, power failure, internet or telecommunications failure, transportation disruption, supplier failure, or threats affecting safety.
Lack of funds shall not constitute force majeure.
If a force majeure event affects the Event, TNW may postpone, reschedule, relocate, reformat, or cancel the Event without liability, except as expressly stated in the Agreement.
15. Limitation of Liability
To the maximum extent permitted by law, neither party shall be liable for indirect, incidental, special, consequential, punitive, exemplary, or economic damages, including loss of profits, loss of revenue, loss of business opportunity, loss of goodwill, loss of data, or reputational harm.
Without prejudice to Partner’s payment obligations and Partner’s indemnity obligations, TNW’s total aggregate liability under or in connection with the Agreement shall not exceed the total fees actually paid by Partner to TNW under the Agreement.
Nothing in the Agreement limits liability for fraud, fraudulent misrepresentation, willful misconduct, or any liability that cannot be limited by law.
16. Term and Termination
The Agreement begins on the date it is signed, accepted, or confirmed and continues until completion of the Event and any post-event administration, unless terminated earlier.
Either party may terminate the Agreement by written notice if the other party commits a material breach and fails to remedy it within fourteen (14) days after written notice.
TNW may terminate the Agreement immediately by written notice if Partner fails to pay amounts due, breaches brand use restrictions, misuses attendee data, violates confidentiality, becomes subject to sanctions, undergoes a change of control, creates reputational risk, or breaches any compliance obligation.
Upon termination, all Partner Benefits end immediately. Partner shall cease using TNW Marks, Event Materials, attendee data, Recordings, and Event-related assets unless TNW expressly authorizes continued use in writing.
Termination shall not affect accrued rights, payment obligations, confidentiality obligations, indemnities, data protection obligations, limitation of liability, or dispute provisions.
17. Independent Contractors
The parties are independent contractors. Nothing in the Agreement creates a partnership, joint venture, agency, employment relationship, fiduciary relationship, or authority for either party to bind the other.
18. Assignment and Subcontracting
Partner may not assign, transfer, sublicense, subcontract, delegate, or otherwise dispose of any rights or obligations under the Agreement without TNW’s prior written consent.
TNW may assign, transfer, subcontract, or delegate the Agreement to any affiliate, successor, acquirer, or service provider involved in producing, operating, or commercializing the Event.
19. Notices
Any formal notice under the Agreement must be in writing and delivered by email, courier, or registered mail to the contact details stated in the applicable term sheet or written agreement.
Notices to TNW shall be sent to:
Cogneve, Inc.
2093 Philadelphia Pike
#4977
Claymont, DE 19703
United States
With a copy by email to the TNW contact stated in the applicable agreement.
20. General
Failure to enforce any provision shall not constitute a waiver.
If any provision is invalid or unenforceable, it shall be modified to the minimum extent necessary to make it valid, and the remaining provisions shall remain in effect.
The Agreement constitutes the entire agreement between the parties and supersedes all prior discussions, proposals, representations, or agreements relating to its subject matter.
No amendment is effective unless agreed in writing by both parties.
The Agreement may be signed electronically and in counterparts. Electronic signatures and PDF copies shall be treated as originals.
No third party has rights under the Agreement unless expressly stated.
21. Governing Law and Jurisdiction
The Agreement and any dispute arising out of or relating to it shall be governed by the laws of the State of Delaware, without regard to conflict of law principles.
The parties submit to the exclusive jurisdiction of the state and federal courts located in the State of Delaware, except that TNW may bring proceedings against Partner in any jurisdiction where Partner is incorporated, located, conducts business, or has assets.
Partner waives any objection to jurisdiction, venue, or inconvenient forum in such courts.