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This article was published on November 3, 2017

4 Ways in Which AI and Chatbots can save Your Time

4 Ways in Which AI and Chatbots can save Your Time
Vartika Kashyap
Story by

Vartika Kashyap

Marketing Manager

Vartika Kashyap is the Marketing Manager at ProofHub ( — a project management software for your growing business n Vartika Kashyap is the Marketing Manager at ProofHub ( — a project management software for your growing business needs. She is a seasoned marketing professional who is an expert in digital marketing and entrepreneurship. She’s been featured among LinkedIn’s Top Voices for the year 2016, and is also a contributor for The Next Web, Huffington Post & Your Story. She is also a top writer in Leadership & Productivity on Medium.

A normal day in the life of an entrepreneur looks like: Waking up every morning to read a hundred emails, look up at a long to-do list, schedule meetings, and book calendar. With such a packed schedule, every minute is precious. This demands careful use of time and resources to make sure you make the most of it.

Luckily, technology is here for your rescue. With the advent of AI and chatbots, it has become possible to automate tasks, meetings, email replies and other mundane work. These bots are powered with artificial intelligence and allows you to save precious hours of your day. The following article will give you an insight about what AI can do to your life.

Save Scheduling Time

We cannot deny the fact that every week countless hours are spent in simply coordinating meeting times. It takes at least 5 emails to schedule a meeting, if not considering the rescheduling part. So, if it takes a minute to send an email then it would take 25 minutes of your day to schedule five minutes.

Since years executives and directors have been employing personal assistants to manage this work. However, a personal assistant isn’t everyone’s cup of tea. Intelligent bots is one of the greatest gifts of AI to mankind. It lets executives, directors, and even individual contributors schedule their meetings. A popular AI scheduling bot“s Amy Ingram can integrate with your calendar and organize meetings as per your preference. In all, you save those crucial 25 minutes of the day which are otherwise spent in scheduling meetings.

Automate Email Replies

Today, email has evolved to a much higher level than what it used to be in the beginning. If you look at Salesforce Inbox then you will find that the Inbox automatically logs emails, calendar events etc. You can even set task reminders on emails if the recipient forgets to reply. Google’s Smart Reply uses AI to scan the content of your emails. It also offers few reply options which are not perfect but can work for sending simple responses.

Again the advantage of using this AI drive technology is saving time and your mind. Often, responding to simple emails consumes a lot of valuable time and efforts. You can indeed save a lot of time using these automated reply options.  

Get Quick Feedback

Planning a team lunch or a get together can be tricky and time-consuming. At times, a lot of time gets wasted in deciding a place to eat. However, with tools like Simple Poll, you can create a poll and ask everyone to vote. The result is the best place for lunch. Simple, easy, and time saving!

It also comes with added functionalities like automated feedback after team meetings and creating a recurring pulse check on your team’s happiness. This is a great feature for entrepreneurs or managers who need to stay updated about their team’s sentiment. A project management tool like ProofHub can also be used to share quick information and provide quick feedback to your remote teams.  

Set Meditation Reminder

A moment of mindfulness every day can boost your productivity by rejuvenating your mind. There are a number of bots available to remind you of a brief meditation every time you are too tired to work. MeditateBot is a popular meditation reminder used by many people to meditate daily.

Using it, you can schedule your prefered meditation timings in a day and it sends out a simple push notification when the time comes. This is a good way to develop a habit of daily meditation to keep yourself stress free.  

This is just a glimpse of how AI can make your life easy as an entrepreneur. By outsourcing the routine parts of your regular work, you will be able to focus on strategy, planning, health, and other other important aspects of your entrepreneurship.